At any business, extra expenses seem to come at the worst times and they’re hard to avoid, especially if you don’t have someone whose sole duty is to keep track of them. It’s also naïve to expect that your appliances are going to last you forever, so those unexpected expenses should and can be somewhat factored into your budget. Here are some ways to try to counteract unexpected expenses:
Hiring an Operations Manager
You can hire an operations manager that should be able to track expenses, keep a budget, and anticipate when unexpected expenses might pop up. These expenses can be difficult to track and find their origin, so hiring someone specifically to keep track comes in handy. The goal of an operations manager is to keep track of the budget, but also use their past experience to find where unexpected expenses might arise and find a pattern.
Implement a Maintenance Schedule
The best way to counteract broken appliances is to have a set maintenance schedule. There are usually preventative maintenance schedules recommended by the maker of the appliance, and that includes not only cleaning, but scheduled maintenance checks. Performing maintenance checks significantly reduces the chance of an appliance's unexpected breaking.
Build Relationships with Suppliers
Building a relationship with your suppliers can help you if any unexpected costs arise. A great vendor will be more inclined to offer you a package deal, or discount, when you’re tasked with buying another appliance to replace a broken one.
Extra expenses are never good for any business, but there are plenty of ways to go about trying to counteract them. If you have the extra money lying around, hiring someone that can focus solely on your budget and expenses can greatly benefit your restaurant.